zoom meeting allow participants to join anytime

How to Secure Your Zoom Meetings and Prevent Unwanted Behavior

With the rise of remote learning and online collaboration, Zoom meetings have become a staple in many educational institutions. However, with great power comes great responsibility, and it's essential to ensure that your Zoom meetings are secure and free from unwanted behavior. In this article, we'll explore some simple steps you can take to prevent negative behaviors and keep your meetings running smoothly.

When joining or hosting a meeting, it's crucial to log in before proceeding. This applies to both students and staff. By logging in first, you can ensure that you're connected to the correct meeting and avoid any potential security breaches. For faculty members who use NYU Brightspace, creating and starting Zoom class meetings through their course site is also recommended.

Disable Unwanted Features

To prevent unwanted behaviors, it's essential to disable certain features in your Zoom settings. One such feature is 'Allow participants to rename themselves.' While this feature can be useful in some situations, it can also lead to negative behavior if not monitored properly. To disable this feature, go to your settings and toggle the switch off.

Another feature that you may want to consider disabling is Annotation. This feature allows participants to add notes or comments to your screen during a meeting. While this can be useful for collaborative discussions, it can also lead to distractions and unwanted behavior if not managed properly.

Limit Screen Sharing and Chat Transcripts

By default, screen sharing and chat transcripts are limited to the host in Zoom meetings. However, you can adjust these settings to allow other participants to access them as well. This can be useful for large group discussions or collaborations where everyone needs to be able to share their screens and view chat transcripts.

Adjust Your Default Security Settings

NYU has disabled certain security settings by default to prevent file sharing, local recording, and auto-saving of chat. However, you can adjust these settings as needed when scheduling a meeting or during the meeting itself. To access your default security settings, go to the 'Personal' menu on the left and open 'Settings.'

Use the Latest Version of the Zoom Desktop Client

Finally, it's essential to ensure that you're using the latest version of the Zoom desktop client. This will help prevent any potential security vulnerabilities and ensure that your meetings run smoothly.

By following these simple steps, you can secure your Zoom meetings and prevent unwanted behavior. Remember to log in before joining or hosting a meeting, disable unwanted features, limit screen sharing and chat transcripts, adjust your default security settings, and use the latest version of the Zoom desktop client. With these tips, you'll be well on your way to running successful and secure Zoom meetings.

Zoom meeting allow participants to join anytime